Personal Support Workers:
Below is the email that DD Services recently sent out regarding the movement to a centralized payroll starting in July. We wanted to share it with Personal Support Workers in case you didn’t receive it.
———- Forwarded message ———-
From: BAXTER Patricia E <firstname.lastname@example.org>
Date: Fri, Jun 27, 2014 at 11:32 AM
Subject: Important Message About DD System Changes and PSW Payments
To: BAXTER Patricia E <email@example.com>
Dear Personal Support Worker,
As you know, our state is making a number of changes throughout the programs supporting individuals with intellectual and developmental disabilities. These changes are needed to be in compliance with federal regulations and our collective bargaining agreement, as well as to improve service delivery. The Department of Human Services has been working collaboratively with SEIU, Brokerages, Community Developmental Disability Programs (CDDP), providers and other advocates in making sure these changes do not negatively impact the people we serve or our workers.
The most immediate and direct change, coming up on July 1, is how you will be paid. Beginning in July, we are moving to a centralized state payment system, with TNT Fiscal Intermediary Services, Inc., with common payroll dates twice a month. This is going to help streamline eligibility for medical, dental and vision benefits. As we have previously communicated, there is a delay to other program changes, specifically around the Plan of Care functionality in eXPRS. We will be sharing more information around those timelines as it becomes available.
You may have recently been contacted by the CDDP and/or brokerage that you work with to complete information required for the transition to TNT Fiscal Intermediary Services for the purpose of processing payroll on July 1. Please complete and return any paperwork you have been provided so that we can ensure you are paid timely. Once you have completed and submitted your paperwork you have nothing else to worry about – TNT will contact you, through your CDDP or brokerage, should additional information be needed. TNT has indicated that if paperwork is delayed, they will still do everything in their power to ensure timely payments, even to the point of running an extra payroll cycle if needed. It is important to us that you are paid accurately and timely. You will need to sign a new direct deposit form if you chose direct deposit. This form was included in the information you received from your CDDP or brokerage. If you need another copy of the form, please contact the CDDP or brokerage, or you can contact TNT directly at (503) 463-0134.
In accordance with the collective bargaining agreement, beginning with services provided after July 1, 2014, claims for payment should be submitted to the Brokerage or CDDP no later than three (3) business days (excluding Oregon and Federal holidays) before the eighth (8th) and/or the twenty-third (23rd) of each month. You will be paid three (3) business days (excluding Oregon and Federal holidays) after the eighth (8th) and/or the twenty-third (23rd) of each month. Click here to see the full details http://www.seiu503.org/wp-content/blogs.dir/10/files/2014/03/SEIU-OHCC-2013-2015-Collective-Bargaining-Agreement-FINAL-SIGNED-COVER-LETTER.pdf. Payment for June or earlier services will be paid in accordance with current practice.
If you have questions regarding this transition, please contact your CDDP, Brokerage, or TNT. Be watching for additional information over the next couple of weeks, including a calendar outlining payment dates, options for payment, and other information for your reference.
Trisha Baxter, Interim DD Program Director
Chief Operating Officer
Aging and Disability Programs
Department of Human Services
500 Summer Street NE
Salem, OR 97301
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